Scout equipment management software
Know what kit you have, where it is and whether it is ready to use
Wogglebox helps Scout groups manage equipment, uniform stock, bookings, repairs, checks, parent uniform requests and practical quartermaster workflows without turning volunteer admin into a second career.
Built to work alongside Online Scout Manager, not replace it.
All Inventory
Equipment, uniform, badges and general stock
Bookings
Loans, returns, kits and calendar visibility
Repairs & Checks
Repairs, inspections and safety follow-up
Uniform Shop
Parent-facing uniform requests
Why groups use it
Because asking the person who knows the cupboard is not a long-term plan
Most groups already own useful kit. The hard part is knowing what exists, where it is stored, what is currently out, what needs fixing and what has quietly disappeared into the mist. Wogglebox turns that fog into a shared system.
Core features
Built around real quartermaster jobs
Wogglebox is deliberately focused. It is not trying to be another all-in-one group admin platform. It is the practical equipment layer for groups that need better kit visibility.
All Inventory
A single view of equipment, uniform, badges and general stock, with booking and repair availability included.
- ✓Search across names, codes, categories, sites, storage, statuses and notes
- ✓Filter by inventory type, category and status
- ✓Sort and review records in table and mobile-friendly card views
- ✓Preview condition notes and Quartermaster Notes
- ✓Open equipment, uniform, badge and general stock records from one place
Bookings and Equipment Kits
Reserve shared equipment for camps, meetings, activities and events.
- ✓Create multi-item bookings with dates, borrower and notes
- ✓Return, cancel and edit bookings
- ✓Use the booking calendar to spot clashes and upcoming kit movement
- ✓Create reusable Equipment Kits for repeated camp and activity patterns
Repairs & Checks
Keep damaged kit visible, documented and out of circulation until it is ready.
- ✓Repair detail pages with comments, status and priority workflow
- ✓Timeline and audit trail for repair updates
- ✓Resolve repairs as repaired, written off or cancelled
- ✓Log inspection checks and link repair follow-up where needed
- ✓Use Wogglebox+ repair images with private storage and preview
Uniform and Uniform Shop
Manage uniform stock separately from shared equipment and offer parent-facing uniform requests on Wogglebox+.
- ✓Allocate uniform to named recipients
- ✓Track uniform stock separately from equipment bookings
- ✓Create a public parent request form on Wogglebox+
- ✓Configure collection, payment and contact instructions
- ✓Manage submitted uniform orders inside the app
Inventory, categories and storage
One shared record for the kit your group depends on
Inventory is the source of truth for what your group owns. It supports practical details such as categories, item codes, quantities, condition notes, storage locations, serialised units, images, QR labels and print checklists.
Structured inventory
Keep records useful without turning the stock list into a dusty spreadsheet labyrinth.
- ✓Equipment, uniform, badge and general stock records
- ✓Flat group-level categories
- ✓Sites and storage locations
- ✓Archive and restore workflows
- ✓Condition notes and internal Quartermaster Notes
Serialised units
Use parent items and child units for kit where each physical item has a code, number or barcode.
- ✓Track individual radios, buoyancy aids, tents or GPS units
- ✓Record unit codes and unit-level status
- ✓Link repairs and checks to the exact unit where needed
- ✓Import grouped serialised units from structured files
Images and labels
Use Plus tools to make physical kit easier to identify and connect to its record.
- ✓Inventory image galleries for item recognition
- ✓Private image storage with signed access
- ✓Printable QR code labels
- ✓Plain text labels alongside QR labels for non-Wogglebox users
Print checklists
Build practical paper outputs when camps, returns, stock takes or inspections still need a clipboard.
- ✓Camp packing lists
- ✓Return sheets
- ✓Stock take and audit lists
- ✓Inspection sheets
- ✓Browser print or save-to-PDF workflows
QR code labels
Connect the box in your hand to the record in Wogglebox
Wogglebox+ groups can print QR code labels for inventory items. These labels are designed for kit boxes, bags, crates, shelves, uniform stock and equipment that needs a quick route back to its digital record.
When someone scans a label, Wogglebox opens a public scan page first. Logged-in users with access to the group are taken to the matching item record. Logged-out users are asked to log in to their group account.
This means labels can be useful in the real world without exposing private item information publicly.
- ✓Generate printable QR labels for parent inventory items
- ✓Use labels on boxes, bags, crates, shelves and shared stores
- ✓Send logged-in users straight to the matching item record
- ✓Show logged-out users a friendly login page
- ✓Keep private inventory details behind group permissions
From mystery box to inventory record
A QR label does not need to hold every detail. It simply acts as the doorway. The printed label helps identify the item, while the scan takes users to the live Wogglebox record where location, condition, bookings, repairs and notes can be checked.
Uniform management
Uniform stock and parent requests without the WhatsApp avalanche
Uniform is handled separately from shared equipment because it behaves differently. Shared kit is booked and returned. Uniform is usually issued to a person and removed from available stock.
Wogglebox+ also includes the Uniform Shop: a public parent-facing request form where families can choose catalogue items, sizes and sections. It does not collect online payments yet, but it gives the group a clean, trackable request workflow.
- ✓Allocate uniform to named recipients
- ✓Track uniform stock separately from equipment bookings
- ✓Create a public parent request form on Wogglebox+
- ✓Configure collection, payment and contact instructions
- ✓Manage submitted uniform orders inside the app
- ✓Keep payment handling outside Wogglebox until online payments are live
Getting started
Designed for groups that already have messy data somewhere
Wogglebox uses a guided onboarding flow so groups can set up useful starting records without rebuilding every kit list by hand. It supports CSV, Excel and best-effort OSM PDF import during onboarding.
Group setup
Create or confirm the group workspace.
Templates
Start with sensible category templates.
Import
Bring in existing records from a file where possible.
Invite team
Add trusted users with the right roles.
Grouped serialised import
For individually coded equipment, Wogglebox can import several spreadsheet rows as one parent item with multiple child units. For example, 14 numbered buoyancy aids can become one inventory item with 14 tracked units underneath.
Wogglebox+
Extra capacity and the features that create platform cost
Wogglebox+ is a group-level plan for groups that need higher limits, image storage and advanced workflows. The current display price is £39/year Founder Price.
Founder Price for early groups while Wogglebox is still growing. Standard pricing may increase later, but any change will be made clear before it affects groups.
Payment automation is not live yet, so upgrades are currently handled by enquiry and manual setup.
Live Plus features
Not live yet
Stripe checkout, automated billing, online Uniform Shop payments, automatic Uniform Shop stock deduction, analytics dashboard, cross-group sharing and the event planning module are not live yet.
Community and support
A product shaped by the groups using it
Wogglebox includes community and support tools so groups can report issues, suggest ideas, follow progress and share practical kit experience.
Reviews
Leaders can write practical equipment reviews, with public review pages available after moderation.
- ✓Authenticated community reviews
- ✓Public opt-in and platform approval
- ✓Review images and product links
Bugs and notifications
Users can report platform issues, follow updates and receive in-app notifications.
- ✓Public and private bug reports
- ✓Bug comments and official admin updates
- ✓Notifications for bug and repair updates
Feature requests
Groups can suggest improvements, vote on ideas and see what other users are asking for.
- ✓Community feature request board
- ✓Voting and discussion
- ✓Roadmap connection
Roadmap
The roadmap keeps upcoming work visible without pretending planned features are already live.
- ✓Released, planned and in-progress work
- ✓Public-facing product roadmap
- ✓Clear distinction between live and future features
Roles and permissions
Give each volunteer the access they actually need
Wogglebox uses group roles so one person can manage the whole setup, another can run the stores and others can make bookings or simply view information.
Group Admin
Manages settings, members, roles, Wogglebox+ features and the overall group setup.
Quartermaster
Manages inventory, categories, bookings, repairs, storage locations and uniform operations.
Leader
Can view stock, create bookings, allocate uniform where enabled and contribute to support workflows.
Viewer
Read-only access for people who need visibility without editing records.
FAQ
Common questions from Scout groups
Does Wogglebox replace Online Scout Manager?
No. Wogglebox is designed to work alongside Online Scout Manager. OSM is excellent for programme, badges, membership and general group admin. Wogglebox focuses on equipment, uniform, bookings, repairs, checks and practical quartermaster workflows.
Can we import an existing kit list?
Yes. Wogglebox supports CSV and Excel imports, plus a best-effort OSM PDF import during onboarding. It also supports grouped serialised unit imports for individually coded equipment.
Can Wogglebox track individual numbered items?
Yes. Serialised units let a group track one parent item, such as buoyancy aids or radios, with individual child units underneath it. Each unit can have its own code and status.
Can parents request uniform through Wogglebox?
Yes, through the Wogglebox+ Uniform Shop. Groups can create a public parent-facing request form with catalogue items, sizes, collection instructions and payment instructions. Online payment is not live yet.
What is included in Wogglebox+?
Wogglebox+ currently includes higher or unlimited limits, group branding, CSV/Excel exports, ongoing bulk import, QR code labels, Equipment Kits, inventory image galleries, repair images, custom print and PDF checklists, and the Uniform Shop.
Can Wogglebox print QR code labels?
Yes. Wogglebox+ groups can generate printable QR code labels for parent inventory items. Scanning a label opens a secure Wogglebox scan page and sends logged-in group users to the matching item record.
Do QR labels expose private inventory information?
No. The public scan page can identify the group linked to the label, but private item details remain protected behind normal Wogglebox login and group permissions.
Does Wogglebox+ include online payments?
Not yet. Wogglebox+ includes the Uniform Shop request workflow, but online Uniform Shop payments, Stripe checkout and automated billing are not live yet.
Ready to give your kit cupboard a memory?
Register your group and start turning equipment, uniform and repair chaos into something your future quartermaster will quietly bless you for.